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The Live Support dashboard is your command center for customer conversations. Monitor incoming chats, take over from the AI, and resolve issues efficiently.

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The Conversation Queue

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Filters

Filter conversations by status and assignee: You can also filter by channel and by tag. See Team Inbox for assignment, internal notes, saved replies, and tags. On a Pro plan or higher, Filters also has these Conversation QA filters: Only conversations that Conversation QA has judged match these filters. See Conversation QA.

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Sorting

Sort conversations by:
  • Newest first: Most recent conversations at the top
  • Oldest first: Oldest conversations at the top
  • Unread first: Conversations with unread messages prioritized

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Joining a Conversation

1

Select a Conversation

Click on a conversation in the queue on the left side. Unread conversations show a blue indicator with the unread count.
2

Review History

Read the conversation so far in the main chat area. See what the customer asked and how the bot responded.
3

Join the Conversation

When you start typing a message in the input box at the bottom, the conversation automatically switches to human interaction mode. The bot is paused and you can chat directly with the customer.
4

Respond

Type your message and press Enter or click Send. Your messages appear on the right side with your name, while customer messages appear on the left.

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What the Customer Sees

When you join a conversation:
  • The typing indicator shows you’re responding
  • Your messages appear like normal chat messages
  • The conversation seamlessly transitions from bot to human agent

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The Chat Interface

Live Chat Interface

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Message Area

  • Customer messages: Left side, with timestamp
  • Bot messages: Right side, labeled “AI”
  • Your messages: Right side, labeled with your name

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Input Area

  • Text box: Type your message
  • Send button: Or press Enter. The button also remembers your last choice — see Send & Archive / Send & Wait below
  • Attachment button: Attach files to your reply — see Sending Files to Customers
  • Reply / Internal note tabs: switch to Internal note to write a private note for your team instead of replying — see Team Inbox
  • Saved replies: type / or click the Saved replies button to insert a reusable answer — see Team Inbox

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Customer Info Panel

The right sidebar shows customer insights and context. Click the info icon to view:
Customer Insights Panel
The insights panel displays:

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Integration Context

If you have integrations connected, see relevant customer data:

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Shopify Data

  • Recent orders with status
  • Order totals and items
  • Customer lifetime value
  • Previous support interactions

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Calendly Data

  • Upcoming appointments
  • Past meetings
  • Booking history

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Zendesk Data

  • Open tickets
  • Previous tickets
  • Support history
Integration data helps you provide personalized support without asking customers to repeat information.

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Managing Conversations

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Managing Your Inbox

Keep a busy inbox under control with these tools:
  • Status tabs: switch the list between Open, Waiting, and Archived using the segmented control above the conversation list. The Open tab (default) shows only conversations that need your attention.
  • Waiting: mark a conversation as waiting on customer after you reply — it moves out of the Open view and comes back automatically as soon as the customer replies (from any channel). Mark items as waiting from the clock icon in the chat header, the bulk action bar, or with the Send & Wait button.
  • Archive: for conversations that are finished — or that you never want to see again, like spam. Archived items move to the Archived tab and stay there: if the customer (or a spammer) replies anyway, the message is stored silently — unread in the Archived tab, with no notification and nothing reopening. Use Waiting instead when you do expect a reply.
  • One-click triage: archiving or marking waiting from the chat header (or pressing E / W) jumps straight to the next conversation in the list, so clearing your inbox takes one click per item instead of three. These moves are silent — no toast — the list and the next conversation speak for themselves.
  • Bulk select: select multiple conversations and archive them or mark them as waiting in a single action. Archiving from the Waiting tab also clears the waiting state. In the Archived tab the bulk actions become Restore (moves items back to Open) and Waiting. Switching tabs clears the selection.
  • Pin to top: pin important conversations so they stay at the top of the list for your whole team.
  • Conversation actions: the chat header ends with icon buttons for the common moves — mark waiting (clock), archive (box), and visitor info (info; tap again to hide the panel). The ⋯ (More actions) button next to them holds the rest: Save as test, Pin to top, Forward to email, Mark as spam, Assign teammate, and Tags.
  • Filter by channel: narrow the list to a single channel — for example, filter to Email to focus on support emails.
Rule of thumb: Archive = done or spam (e.g. a phishing email, an order that shipped fine, “thanks!”), Waiting = ball is in the customer’s court. Waiting items come back to your Open view on the customer’s reply; archived items never do — their replies wait quietly, unread, in the Archived tab.

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Send & Archive / Send & Wait

Replying to a ticket usually means it’s handled — so why click three times? The send button is a split button:
  • Click the main button to send with your default action (Send, Send & Archive, or Send & Wait).
  • Click the chevron next to it to choose a different action for this reply. Your choice becomes the new default, so one click is all you need next time.
After sending, you’re taken straight to the next conversation in the list.
Send & Archive is for “handled, done” — if the customer replies anyway, the reply waits unread in the Archived tab. Use Send & Wait when you expect an answer: waiting conversations return to your Open view automatically the moment the customer replies.

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Proactive Conversations

You can start conversations with visitors before they reach out to you:
  1. Go to Live Support → Online Visitors
  2. Find a visitor you want to engage
  3. Click Start Live Chat
  4. Send your greeting message
The conversation appears in your Live Support queue like any other chat. Learn more about Online Visitors →

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Hand Over to Bot

When the issue is resolved, you can hand the conversation back to the bot:
1

Confirm Resolution

Make sure the customer’s issue is fully addressed
2

Hand Over to Bot

Click Hand Over to Bot to return the conversation to AI mode. The bot will handle future messages from this customer.
When you hand over to the bot, the conversation state changes from “human_interaction” back to “bot”. The customer can continue chatting with the AI.
When you reply to a visitor’s message, they will receive an email notification after 5 minutes if they haven’t returned to the conversation. This ensures they never miss your response. Configure email notifications →

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Sending Files to Customers

You can attach files to your replies in the live chat inbox — on the web dashboard and in the BubblaV mobile app. Like every live chat reply, sending files requires a Pro plan or higher on the website.
1

Open a conversation

Open a conversation and join it. See Joining a Conversation above.
2

Attach files

Click the paperclip in the reply box and choose up to 5 files, max 10 MB each: images (PNG, JPEG, WebP, GIF), PDF, Word (.docx), and text files (TXT, CSV, Markdown, JSON, YAML). You can send files with or without text.
3

Send

Send your reply. The files upload when you press Send: the message appears in the conversation at once, and each file shows a spinner until its upload finishes. If an upload fails, the message is marked failed with a Retry action that re-uploads only the failed files.

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What the customer receives

File attachments are available for chat widget and email conversations only. Channels without file transport — SMS, Messenger, WhatsApp, and other messaging apps — do not show the attach button.
Chat widget conversations accept up to 5 files of 10 MB each. Email conversations also accept up to 5 files, but the files in one reply must be 3 MB or less in total, because email servers limit the size of a message. If your files are larger, send fewer files, send smaller files, or share a link in the reply text.
Sent files are automatically deleted after 30 days. The AI never reads the files you send to customers.

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Real-time Updates

The Live Support dashboard updates in real-time:
  • New messages: Appear instantly as customers send them
  • Unread indicators: Blue badges show unread message counts
  • Online status: Green dot indicates when a visitor is currently online
  • Conversation list: Automatically refreshes when new conversations start

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Best Practices

Start with a friendly greeting using their name if available.
Summarize their problem to show you understand before solving it.
Reference their order, page, or history to personalize the response.
Keep messages short and scannable. Break long responses into multiple messages.
Ask “Is there anything else I can help with?” before closing.

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Keyboard Shortcuts

| Esc | Close current chat |

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Troubleshooting

  • Check your internet connection
  • Refresh the page
  • Verify you’ve claimed the conversation
  • Customer info appears after they provide it
  • Integration data requires connected accounts
  • Check the Waiting and Archived tabs
  • Another agent may have claimed or archived it

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Next Steps

AI Copilot

Get AI-powered response suggestions

Reports

View conversation analytics