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Enable 24/7 appointment scheduling. Your chatbot helps visitors book meetings, check availability, and manage appointments — all without leaving the chat.

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Why Connect Calendly?

  • Instant Booking: Visitors get booking links without leaving chat
  • Real-time Availability: Show open time slots immediately, in the visitor’s own time zone
  • 24/7 Scheduling: Book appointments outside business hours
  • Reduced Friction: Streamlined booking improves conversion

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Prerequisites

  • An active Calendly account (Free or paid)
  • At least one event type set up in Calendly

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Connect to Calendly

1

Navigate to Integrations

Go to Dashboard → select your website → Integrations → find Calendly
2

Click Connect

Click the Connect button next to Calendly
3

Authorize in Calendly

You’ll be redirected to Calendly’s authorization page. Log in if needed, then click Allow to grant BubblaV access
4

Return to Dashboard

You’ll be redirected back automatically. You’ll see your Calendly account name and the number of event types found
Calendly Integration

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Available Tools After Connection

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Email Verification

The chatbot asks visitors to verify their email with a 6-digit code before it shows order, account, or booking data. You can turn this off with the Require email verification switch in the Tools section. See Email Verification.

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Test Your Integration

Try these queries:
  • “I’d like to schedule a meeting”
  • “When are you available this week?”
  • “Can I book a consultation?”
  • “I need to cancel my appointment”

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Reconnecting

If your Calendly connection expires or you need to switch accounts, click Reconnect on the Calendly integration card. You’ll go through the OAuth flow again to get fresh credentials.

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Troubleshooting

  • Make sure you clicked Allow (not Deny) on Calendly’s authorization page
  • Try disconnecting and reconnecting via the integration card
  • Ensure you’re logged into the correct Calendly account
  • Create at least one event type in Calendly
  • Ensure event types are set to On (active) in your Calendly settings
  • Bookings made on your Calendly booking page reach BubblaV through Calendly webhooks, which Calendly offers only on paid plans (Standard or higher)
  • On a paid Calendly plan, bookings the bot makes in chat and bookings made on your Calendly booking page are saved as leads
  • On a lower Calendly plan, the bot cannot book in chat: it sends the visitor to your Calendly booking page. The visitor becomes a lead only if they gave their email in the chat. The booking on the Calendly page is not captured as a lead, and the Zapier Calendly triggers do not fire
  • After you upgrade your Calendly plan, click Reconnect on the Calendly integration card so BubblaV can turn on the webhooks
  • OAuth tokens refresh automatically in the background
  • If you see a connection error, click Reconnect on the integration card